Assessment of training needs for university employees and determination of training programs, objectives and a proposal
With the financial credits, the development of the appropriate plan for training, and the inclusion of a project of sympathy and addressing the jas
Prepared notes on the proposed training programs, based on training needs
The plan for training aid and transfer of human resources to approve the programs
Addressing Al-Jass Al-Jass to the organization and management regarding the approval of the implementation of the listed training programs
The training management plan according to the financial allocations allocated with consolation.
Assigning and classifying the training needs of the workers.
Studying and analyzing the worker efficiency reports to acknowledge their training needs.
Connecting with the different training authorities internally and externally and exchanging the experiences, researches, Statics and studies.
Reporting the training programs and spreading the training awareness through the seminars.
Making a plan for distributing the training rewards with taking care of the justice and opportunities equality between the workers.
Pursuing the trainees’ works through getting a copy from their managers’ report about the benefit which they got from the training.
Executing the training programs which the university holds and pursuing the evaluation of the training programs.
The number of employees at the university is 6791
The number of workers in the education unit is 2996
Number of employees in the department of university hospitals 3795
Total number of trainees between 2017: 2021 to 2017 employees.
57 training programs, tools, and workshops have been implemented
First: Responsibilities of the Director General of Organization and Administration
The General Administration for Organization and Administration manages the university’s human resource needs, whether by transfer, assignment or contracting.
Studying the organizational structure of the university, giving a technical opinion about the projects of establishing, amending or canceling new units, preparing studies and submitting proposals that lead to the proper functioning of the organizational work.
Preparing and publishing the administrative work guide.
Preparing studies related to simplifying procedures, measuring performance rates, and counting the job courses.
Supervising all procedures for arranging and describing jobs, organizational and functional structures, and arranging and balancing jobs.
Plan Manpower planning and operational needs for the various university units.
Participation in the preparation of financial and administrative regulations.
Preparing an administrative training plan for staff training, determining capabilities, accreditations and programs, and taking action to implement them.
Supervising the affiliated organizational divisions with a view to ensuring the safety of work and procedures.
Second: Functions of the administration and Methods of Work:
Studying the planning organization of administrative units, preparing studies, and submitting proposals for the creation of new organizational structures or divisions.
Conducting studies related to simplifying procedures, forms, records, and planning workplaces to achieve a higher level of performance.
Preparing and publishing the university’s administrative work guide and taking the procedures for its publication.
Maintaining all organizational documents of decisions and instructions established and regulating the units at the university.
Managing the university’s human resource needs, whether by transfer, assignment or contracting
Provide the faculties with the needs of observers to carry out observational work during the various academic exams (bachelor and bachelor’s degrees – diplomas – open education …………).
Preparing the internal regulations projects and discussing them with the competent authorities.
Any other tasks related to the job.
Third: Functions of the Department of Job Arrangement and Manpower Planning:
Preparing the job arrangement system on the basis of their duties, responsibilities and the qualifications necessary to fill them, taking into account the instructions issued by the central administration to arrange jobs in the Central Agency for Organization and Administration in this regard.
Supervising the procedures of implementing the job arrangement system at the university and its branches.
Follow-up the preparation and evaluation of jobs in the units of the university, its faculties, its branches, and university hospitals.
Make records to balance jobs and match them with personnel affairs and the budget.
Participate in preparing the first chapter budget project.
Preparing recommendations regarding the development of the organization and rules for allowances and rewards.
Count and register the employees of the entity, keep their data, and provide the Central Agency for Organization and Administration with the overall position in this regard.
Counting the number, type and level of employees in the entity and determining the university’s needs of workers from various professions and categories in partnership with the university’s personnel affairs.
Conducting a study of performance rates, counting job courses, and studying the labor needs in accordance with these courses.
Fourth: Specializations of the Training Department:
Determine and classifying the training needs of all employees in the entity, determining the training capabilities therein, and developing a training plan.
Study and analyze employee efficiency reports to identify their training needs in cooperation with personnel affairs.
Contac with various training bodies internally and externally, exchanging experiences, research, statistics and studies.
Notify about the training programs and spread the training awareness among employees through training programs, seminars and bulletins.
Develop a plan for distributing training incentives, taking into account equal opportunities and justice among employees.
Measure the return of training and its link to the career path
Implement the approved training program plan and follow-up evaluation and development of training programs.
Prepare reports about the implementation of the training plan and the financial appropriations disbursed from the budget.
1- Developing work methods and systems by activating and applying digital transformation systems in administrative processes to rationalize government spending.
2- Upgrading the organizational level of the university by updating the organizational structures of the university and its affiliated colleges and creating new structures.
3- Empowering human resources through continuous training.
4 Maximizing the use of human resources by distributing workers according to their specializations and conducting shortage and increase studies.
Quality is our way to excellence.
teamwork.
Continuous improvement.
Flexibility and renewal.
Outstanding performance reward.
Efficiency and effectiveness.
Delegating authority and empowering youth.
Integrity, transparency and accountability.
The General Administration for Organization and Administration is committed to developing human resources skills and developing performance in administrative work systems efficiently and effectively by using the most up-to-date technologies to reach institutional excellence and the quality of the administrative process, support the institutional competitiveness and work in a team spirit to achieve distinguished services.”
The General Administration for Organization and Administration is looking forward to leadership and excellence to raise the level of human energies and reach the highest levels of excellence and creativity, and to develop work systems within the framework of the university’s vision emanating from Egypt’s Vision 2030.”
The University Secretary General
It gives me great pleasure to write the opening speech for one of the vital departments in the university, which is the General Administration for Organization and Administration. It is clear that the administration plays an effective role of the administration in the university and its administrative structure, as it is the department entrusted with updating the university’s organizational structures, raising its evaluation and activating it, and training workers according to standards Modern training in order to maximize the use of human resources at the university and raise the efficiency of administrative staff, as it creates new jobs and departments according to the work need.
The General Manger of the Administration
Amany Osman Ahmed Mahran
The General Administration of Organization and Administration is considered one of the main pillars of the university, as it is responsible for many basic tasks such as distributing workers to various entities, units and departments of the university, working performance rates, determining the deficit and increasing and predicting the future needs of the university authorities, as well as job placement for each of them according to the job titles mentioned in the jobs table The university in accordance with the needs, and also taking the procedures for transferring them from one side to another within the university. And make a job description card for each job listed in the job table. The great role played by the administration is very effective in creating new jobs and re-evaluating or raising the level of some departments and colleges according to the volume of work in them, which in turn leads to the promotion of workers to senior jobs
The General Administration of Organization and Administration is also concerned with investing in individuals by preparing and implementing training programs for the workforce in various fields to raise the level of performance and achieve the vision and mission of the university.
